General Terms & Conditions: 

1. On booking a studio for the purposes of filming, photography or podcasting, the Studio Client accepts that they are satisfied with the facility and that they have deemed it to be suitable for the purposes of the hire. 

2. Verbal confirmation is not an accepted booking confirmation method and a studio hire booking is only confirmed once a booking form has been filled out and the terms and conditions read and accepted by the hirer. 

3. The studio hire hours start from the agreed booking time. Your booking must include any time you need to set up, clear up and/or transfer data to your personal device(s). Please ensure you have factored this in when selecting the duration of your session

4. The studio has been treated as best it can be, as a grade II listed building, for sound to reduce external noise and to limit internal echo as much as possible. The Studio Client accepts that they have checked the sound qualities of the space(s) to be hired and that they have deemed it to be suitable for the purposes of the hire. 

5. On completion of the hire, Studio Clients are responsible for clearing the studio and hospitality areas used by them, of all equipment brought in by them and any general waste. Charges will be levied if the Studio has to remove any of these items. 

6. The Studio Client agrees to compensate the Studio for loss, damage or distress to equipment, facilities, or to the fabric of the Studio itself, if caused by the Studio Client. 

7. The studio premises are located next to and below a residential area. Studio Clients must respect the studio’s neighbours by keeping noise to a minimum between the hours of 21:00 and 08:00, especially when arriving and leaving. 

8. The Studio cannot under any circumstances be held responsible for fines incurred by Studio Clients and their visitors who park their vehicles in contravention of prevailing traffic laws. 

9. Studio Clients must not use the public roads and pavements surrounding the studio premises to store any items, including, but not restricted to, shooting equipment, props, costumes or lighting equipment. 

10. Smoking is not permitted anywhere within the studio premises. 

Studio Charges and Inclusions

1. Wifi access is included in your studio price.

2. Mains electricity is included in your studio price.

3. Use of the kitchenette facilities is included in your studio price.

4. A non-refundable deposit of 50% is required to book the studio. The remainder of the fee including charges for additional services must be settled by the studio hirer on the morning of the day of hire or before.

5. Whitewick Studios reserves the right to charge the full, agreed price on cancellations made within three working days of the hire.

Studio Cancellations 

1. We require a minimum of 1 week's notice from the booked date if you like to reschedule, cancel, or get a refund issued.

2. Once the booking form has been signed and the studio has been formerly confirmed for use by a corresponding production; any cancellations or change to agreed dates would be liable to incur a cancellation fee. Any cancellations made within three working days of the hire, Whitewick Studios reserves the right to charge the full, agreed price.

3. Whitewick Studios will reserve the right of discretion regarding any changes to dates made after the confirmation agreement. This would purely be dependent on studio space and availability for the new dates.

Studio Lighting & Electrical 

1. The studio presumes that anyone operating any of its equipment is competent with its use. It is the studio hirer’s responsibility to pre-determine that all crew are capable and qualified for the job they are doing and will be held liable for any misuse or damages incurred. 

2. The Studio is only liable for the hiring of equipment where an equipment list is agreed in writing prior to shooting. 

3. The Studio is liable for the performance and safety of its own electrical equipment. 

4. The Studio Client should ensure that all electric equipment they bring to the studio is PAT tested and safe to use.

5. Power cuts from the National Grid are not deemed to be the responsibility of the Studio; the Studio will not be held liable for any losses incurred as a result of power cuts.

Health & Safety 

1. While in the studio, the hirer is responsible for their own (and third parties employed through them) insurance cover against theft, loss or damage to their own equipment. Whitewick Studios will not be held liable for any claims whatsoever made by the hirer or substituent individuals working on any one particular shoot. 

2. The hirer is responsible for and liable for their own insurance to cover personal injury to crew and cast, plus liability to any third parties involved. 

3. Studio Clients are responsible for the health & safety of their shoot. 

4. Studio Clients should carry out a hazard assessment prior to their shoot. 

5. Studio Clients must acquaint themselves with the Studio’s emergency procedures prior to shooting. These will be found at the top of the stairs and by the front door. 

6. In the event of injury, the Studio provides a First Aid Kit. However, the studio is unable to provide First Aid qualified personnel. 

Security

1. For security purposes, studio clients, their crews and cast members will be asked to sign in and out in the book at reception.

2. The Studio operates internal and external CCTV camera recording equipment. CCTV cameras are located in each studio but in the event of a ‘closed set’, and with the permission of the Studio, these can be covered. 

3. The Studio won’t be held responsible for Studio Clients’ lost, stolen or damaged goods or equipment on the studio premises at any time. All goods and equipment are brought onto the studio premises entirely at the owner’s risk. 

4. Any parking provided by the studio is used at one’s own risk – the studio accepts no responsibility for any damage or theft to any vehicle.